Last Updated: 11/18/2024

 

CPA Solutions (“we,” “us,” or “our”) is dedicated to maintaining the privacy and security of our clients’ personal information, especially in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This Privacy Policy explains how we collect, use, disclose, and protect your information when you engage our services. By using our services, you agree to the terms of this Privacy Policy.

 

1. Information We Collect

 

We may collect and process the following types of information:

• Personal Identification Information: Name, address, phone number, email address, and other similar information.

• Financial Information: Tax identification numbers, financial statements, bank account details, and other financial data.

• Health Information: Information about healthcare providers and clients, including Protected Health Information (PHI) as defined by HIPAA.

• Technical Information: IP address, browser type, operating system, and other technical data collected through cookies and similar technologies.

 

2. How We Use Your Information

 

We use the information we collect for the following purposes:

• To provide accounting and consulting services to clients in the healthcare industry.

• To communicate with you regarding our services, billing, and other relevant information.

• To process payments and manage billing.

• To comply with legal obligations and protect our legal rights.

• To improve our services, including analyzing usage patterns and enhancing user experience.

 

3. Information Sharing and Disclosure

 

We may share your information in the following circumstances:

• With Healthcare Providers and Clients: To fulfill our contractual obligations and provide necessary services.

• With Service Providers: To perform business functions on our behalf, such as payment processing and IT services.

• With Legal Authorities: When required by law or to protect our rights and safety.

• With Your Consent: When you provide explicit permission to share your information.

 

4. Data Security

 

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure. This includes strict compliance with HIPAA regulations to safeguard PHI. However, no data transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee its absolute security.

 

5. HIPAA Compliance

 

We are committed to complying with HIPAA, which sets the standard for protecting sensitive patient data. Any identifiable health information that is shared with us will be protected under HIPAA regulations.

• Permitted Uses and Disclosures: We may use and disclose your PHI for accounting and consulting services without your authorization. Other uses and disclosures will be made only with your written authorization unless otherwise permitted or required by law.

• Patient Rights: Under HIPAA, you have the right to request restrictions on certain uses and disclosures of your PHI, to receive confidential communications, to inspect and copy your PHI, to amend your PHI, to receive an accounting of disclosures of your PHI, and to receive a paper copy of this Privacy Policy upon request.

• Complaints: If you believe your privacy rights have been violated, you may file a complaint with us or with the Office for Civil Rights (OCR) at the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.

 

6. Your Rights

 

You have the following rights regarding your personal information:

• Access: You can request access to the personal information we hold about you.

• Correction: You can request correction of inaccurate or incomplete information.

• Deletion: You can request the deletion of your personal information, subject to certain legal restrictions.

• Restriction: You can request that we limit the processing of your personal information.

• Objection: You can object to the processing of your personal information for certain purposes.

• Data Portability: You can request a copy of your personal information in a structured, commonly used, and machine-readable format.

 

To exercise these rights, please contact us using the information provided below.

 

7. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

 

8. Contact Us

 

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

 

CPA Solutions

3801 Avalon Park E Blvd, Suite 350A, Orlando, FL 32828

Phone: 407-650-9088

Email: info@mycpasolutions.com